What is Backup?
Backup is the process of copying files so they will be saved in the case of computer failure or other problem. The retrieval of files that have been backed up is called restoring.
Many computers come with basic backup software, but you can also buy backup software if needed. Some backup tools are more reliable and easier to use than others. Do some research and find out what best meets your needs.
When and What to Backup
Backup important files that change daily. Since some files are more important than others, choose a backup schedule that works best for you. For example, weekly backup may be adequate for the latest family newsletter, but you may want to run a daily backup for that 10-page paper due next week
How you backup your files and how you store that backup is important.
There are two basic backup methods:
1. Local backup is good practice, especially for people who use their computers to keep track of personal financial information. If your computer crashes, having backup files allows you to reconstruct your records. Depending on your hardware and the size of your files, use floppy disks, zip disks, or CD-Rs to perform a local backup
Make sure you store disks in a safe place, such as a fireproof safe box.
Your storage area should offer protection from such hazards as temperature, moisture, dirt, and magnetic fields. For example, a plastic box kept on a sunny windowsill is a bad idea.
Finally, consider off-site storage. This allows for safeguarding against total disaster (for example, tornado or hurricane).
2. Internet backup allows you to upload your files to another site for safekeeping. If your computer crashes, you'll be able to download them from this site. Internet backup services allow you to save by folder or file type for a monthly fee. If you're interested in this option, do some Internet research to find storage sites.
Using Microsoft Backup
Your PC probably came with a backup tool called Microsoft Backup. Use the Microsoft Backup Wizard to tell your computer how, what and where to backup your files.
To use Microsoft Backup:
Choose ProgramsAccessoriesSystem ToolsBackup.
The Microsoft Backup dialog box appears asking, What would you like to do?
Choose Create a new backup job
The Backup Wizard dialog box appears with the heading What to backup.
Click Next to learn more about the Backup Wizard.
sing Microsoft Backup
Work through the Backup Wizard's dialog boxes:
Choose Back up everything on your computer (My Computer) or back up specific drives, folders files etc.
The Backup wizard continues to offer a number of other options, including Click the check box next to the items you want to backup. For example, you probably don't want to backup the entire C: drive. Instead, you may only want to backup My Documents on the C: drive. (To make this selection, click the + sign in front of C: (Drive_c) and then checkmark My Documents. A checkmark automatically appears in the C: drive checkbox, as illustrated below).
You need to Specify whether to back up all files you have selected or only the files that are new or have changed since a previous backup.
The next dialog box appears with the heading Where to backup. Select a location.
Keep the default file name MyBackup.qic or change it (keep the .qic file extension).
Click the Start button to continue. As soon as the backup progress screen appears, cancel the backup and confirm by pressing Yes.
Create a backup schedule. Periodically copying and storing important files could save you a great deal of frustration.
If you already backup files on a regular basis, review your storage conditions. Do they need to be improved?